Permissions and Copyright

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Permissions and Copyright  |  Strand Specific Submission and Review Guidelines | Ubiquity Submission Tutorial

Originality and Exclusivity

Manuscripts, videos, audio recordings, still photographs or any other scholarly or creative work submitted for review must be original works by the authors and must not have been previously published, either in print or online. Further, they must not be currently under review by another journal or press.


Ubiquity does not, as a matter of course, require Contributors to surrender copyright in the work that they submit to it. Contributors agree only to provide Ubiquity with a perpetual, non-exclusive license to publish the work submitted by Contributors that, in the sole discretion of Ubiquity, is meet and fit for publication.

The Contributor(s) must however be vested with sole ownership of the Work and possess copyright and all rights necessary to grant publication rights to Ubiquity, unless the Work is of joint authorship, in which case all joint Contributors must sign the Contributors Agreement giving Ubiquity a perpetual right to publish the author(s)’ work in any form now extant or known in the future.

It is the responsibility of Contributors to secure permission for all third party intellectual property that appears, whether by fair use or otherwise, in the work of the Contributors.


Authors must comply with ethical, copyright, and legal requirements expected of the scholarly community. Permissions from copyright owners to use lengthy quotations, reprinted material, or adapted video, audio, still photo or graphical material are the sole responsibility of the authors. Authors must secure such permissions from the copyright holders prior to publication in Ubiquity.  Special emphasis is also laid on the securing of permissions (commonly called “releases”) to use the likenesses of persons or institutions within  photographic, motion picture or audio work submitted to Ubiquity. These, too, must be secured by the authors prior to publication in Ubiquity. Please note that “likeness” has been determined by the courts to include the use of peoples’ voices or simulations thereof.

Authors assume total financial and legal responsibility for copyright infringement and likeness violations.

Below, we provide Contributors with sample forms to use when securing permissions for third-party intellectual property that appears in work that  the contributors are submitting to Ubiquity for which they do not hold copyright, or for work that they require permission to re-use or remix (i.e.,  create a derivative work from the original). These forms are provided as a courtesy only; contributors should provide third party rights holders with any and all forms and documents that are required for them to secure permission to use the works of others in their own work in anticipation of, and prior to, its potential publication in Ubiquity.


In addition, authors, scholars, artists and others who function as Contributors to Ubiquity must secure permission for the likenesses (defined as both the images and audio representations) of all recognizable persons, corporations or institutions (or their trademarks or service marks) that appear in the work submitted by those Contributors to Ubiquity.

In cases where living persons so depicted are under the age of 18, permissions MUST be secured from the parent(s) or legal guardians of these minors as a condition for the inclusion of the work in Ubiquity.


Contributors agree to indemnify and hold harmless Ubiquity and the Board of Regents of the University System of Georgia, by and on behalf of Georgia State University against all civil actions initiated on behalf of such persons, to the extent permitted by State Law.

IMPORTANT: We do not warrant that the completion of these forms is satisfactory for all rights releases or permissions; in any and all events, the Contributors to Ubiquity are solely responsible for the clearance of rights for all third-party intellectual property that appears in the work they submit to Ubiquity, and Contributors agree to indemnify and hold harmless Ubiquity and the Board of Regents of the University System of Georgia by and on behalf of Georgia State University (hereinafter referred to as “the University”) against all claims of infringement, whether criminal or civil.

More information about review criteria and process for each strand can be found in the author’s guidelines for each strand.

To submit, go to this portal: Open Journal System (OJS)


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