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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. My submission has not been previously published in whole or in part, in print or online, nor is my work or any part or version thereof under review by another journal.

  2. My abstract is between 50 and 150 words. My abstract is in Open Office or Microsoft Word document file format.

  3. If submitting to Research, Praxis, or Creative Works, I have followed the instructions for ensuring a Blind Review. If submitting to Community News, I understand that peer review does not apply; instead the community strand editor reviews the piece with consultants. 

  4. Where available, I have provided URLs for references and I have checked that the links are active.

  5. My submission and references conform to the APA 6th edition style guide.
  6. My submission adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  7. I have included a cover letter with contact information for each author, indication of the first and corresponding author, special circumstances disclosures, and confirmation that the work has not been published previously, in print or online, nor has been submitted to another journal.

  8. The title of my work is no more than 12 words. My title page is in an Open Office or Microsoft Word document file format.
  9. I comply with ethical copyright and legal requirements expected of the scholarly community. I have secured permissions at my own expense from copyright owners for any material which requires written permission for inclusion my submission and submitted for review by Ubiquity with the submission. 

    I have secured such permissions from the copyright holders prior to publication in Ubiquity. 

  10. I have obtained written releases for the inclusion of any images, videos, audio, or written materials featuring the likenesses of others. I understand that "likeness" has been determined by the courts to include the use of peoples' voices or simulations thereof.

    I have secured written permissions and releases for the accepted submission (s) and I will provide them to Ubiquity upon acceptance.

    I will not hold the journal Ubiquity responsible for copyright infringement or other misuse of my work by end users of the Ubiquity web site.

  11. I warrant that my submission is original work and that it contains no matter which is libelous or is otherwise unlawful or which invades individual privacy or infringes any proprietary right or any statutory copyright; and I agree to indemnify and hold Ubiquity harmless against any claim or judgment to the contrary.

  12. I warrant that no right protected by copyright to the submission has been previously assigned.

  13. I grant and assign to Ubiquity a perpetual license for publication.  I retain copyright to the work itself. The copyright consists of any and all rights of whatever kind or nature now or hereafter protected by the copy­right laws of the United States and of all foreign countries in all forms of communication.

  14. I have proofread the entire material to ensure high quality in use of grammar and style. I have employed copyediting services, where appropriate. 

  15. I have submitted photographs, images, or figures: as JPEG high quality files at a 72+ dpi setting (300 recommended) with a minimum 700 x 400 pixel display; audio as mp3 files; and video as MPEG-4 files, where applicable.  I have complied with technical specifications enumerated in the general and strand-specific submission guidelines for Ubiquity.

  16. I have included a bio statement for each author of the submission. 

  17. I understand Ubiquity's policies for a blind review. (Consult tutorial video 4 or this PDF for additional information.)


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